Article XVI takes digital life seriously, because for almost everyone, the website IS the Nonprofit. Every account, domain, and credential belongs to the Nonprofit, not to the person holding it, and access moves the moment a role changes. Personal information is a trust, never an asset. It is never sold, and never repurposed without consent or a legal duty. If a breach occurs, the people affected are told what happened, how far it reached, and what is being done. Published work is meant to stay reachable over time, and changes are announced, not made in the dark. A record that can be edited without a trace is not really a record.
Section 16.1 Digital Responsibility
ReDrafting America shall maintain secure, transparent, and ethically governed digital systems to support its mission and organizational values. Such systems shall be designed, operated, and maintained in a manner consistent with these Bylaws. They shall reflect the organization’s commitments to truth, transparency, accountability, fairness, civic integrity, accessibility where appropriate, and the protection of confidential information.
All digital accounts, platforms, domain names, and credentials used in connection with the Nonprofit’s operations shall be established and maintained as organizational property. Access shall be promptly transferred or revoked upon a change in the individual’s role or departure from the Nonprofit.
Section 16.2 Data Privacy and Protection
The Nonprofit shall protect personal information entrusted to it. Its protection practices shall comply with applicable law and the Technology and Records Standards.
Personal information shall not be sold, exploited, or used for purposes materially inconsistent with its collection. A use is permitted when required by law or expressly authorized by the affected individual.
Section 16.3 Public Access and Transparency
The Nonprofit shall maintain its core public digital platforms to support long-term accessibility, public-record preservation, and participatory democracy. Records and content on those platforms shall be archived under the Technology and Records Standards.
The Nonprofit shall publicly announce material changes affecting a platform’s purpose, public accessibility, or governance. It shall also document each material change.
Section 16.4 Breach Notification and Response
A security breach or other material incident may affect the confidentiality, integrity, or availability of digital systems or personal information. The Nonprofit shall notify affected individuals and, when appropriate, the public. Notice shall comply with applicable law and occur as soon as reasonably practicable.
Public communications shall accurately describe the incident, its known scope, its actual or suspected effects, and planned or completed corrective actions. Communications shall respect applicable law, law-enforcement requests, attorney-client privilege, cybersecurity practices, and confidential information.
Section 16.5 Technology and Records Standards
The Board of Directors shall adopt and maintain Technology and Records Standards. The Standards govern information systems, digital infrastructure, records management, archives, document formats, version control, cybersecurity, and mission-supporting technologies.
The Standards shall remain consistent with these Bylaws, applicable law, transparency, security, accessibility, and long-term preservation of the public record. The Board of Directors shall adopt and amend them by Board Resolution.
The Standards may designate preferred hardware, software, document standards, and file-naming conventions. They may also designate archival formats, information-management practices, and other technical standards.
The Board of Directors shall maintain a coordinated governance implementation plan. Each item shall identify its responsible role, cost or unresolved cost, trigger, deadline, dependencies, and completion evidence.
The plan shall cover Independent Review Panel continuity, Director recruitment and onboarding, independent compensation approval, Member custody continuity, operational delegation, and required compliance records. The Secretary and Treasurer shall complete assigned policy inventories and compliance calendars; when either cannot act, the task follows the Chain of Authority.
Formation and exact-version adoption evidence shall be independently verified under the Chain of Authority. Appropriately licensed and qualified attorneys shall prepare required legal approvals or filing instruments when coordinated versions are ready. The plan shall not waive requirements, create unapproved dollar limits, extend deadlines, or certify incomplete actions.
The Secretary shall maintain a Policy Adoption Register for every policy, standard, protocol, or implementing instrument required by these Bylaws. Each entry shall record its owner, approving body, prerequisite, due date, current version, official location, and approval evidence. Each required instrument shall be adopted before the governed activity begins.
An earlier action is not automatically invalid, but the Board of Directors shall ratify or unwind it at its next Regular Meeting. The Secretary shall record the decision in the Policy Adoption Register. These Bylaws remain effective while instruments for later-stage activities are pending.
End of Article XVI. Return to the TOC